Thursday, February 23, 2017

How to print emails automatically

Emails are a great way of exchanging information these days. Especially if you work on a corporate environment.

How long have you been working with emails?
Have you ever had the feeling that you are doing the same thing over and over again with emails!
Wouldn't it be great if you could automate most of work and let the computer do the job for you!

So let me describe you part of my routine when it comes to working with emails and how I managed to automate most of my repetitive tasks.

So here is the problem:
One of my email contacts sends me emails with attachments nearly every day. Than I have to open the email and print the attachments and deliver them by hand. This doesn't sound like a big problem, right? - Simple task! Yeah, but these emails do not arrive at the same time every day and what if I am not in front of the computer! - So how can the computer complete this task for me?

Here is the solution I found:
First of all, you need to install an email client on your computer. I recommend Mozilla Thunderbird for this particular task. Mozilla Thunderbird is a free desktop email client and it is available on any desktop operating system. It is also extensible with plugins from third party developers. So this solutions works on Mac, Linux and Windows.

So let's assume that you know how to install an app on your desktop operating system and you have installed Thunderbird. If you don't know how, you can easily find out on Google Search.
Now with Thunderbird installed, we need to install 2 add-ons and configure them properly to complete this task.

Here are the add-on names:

  1. FiltaQuilla
  2. PrintingTools
Installing these add-ons is very simple. Just go to the Tools -> Add-ons -> Get Add-ons menu on Thunderbird app and search for the add-on name on the search box.

After you have installed both add-ons, go to Tools -> Message Filters and create a new Filter as follows:



Replace "someone@example.com" with the email of your sender.
Also make sure that the Filter is marked as enabled.
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